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THE
FAMILY HAVEN TRUSTEES’
ANNUAL REPORT YEAR
ENDED 31 MARCH 2008 Page 1 1. REFERENCE Address and Registered Office 31 Spa Road Gloucester GL1
UY Patron Kate
Winslett President Anne
Cadbury OBE JP DL Trustees: Chair Gillian
Lunn Secretary Duncan
Richardson Treasurer John
Price Fundraising Trustee David
Mustardé Childcare Advisor Doreen
McLellan Management Advisor The
Very Reverend Nicholas Bury Buildings Trustee David
Riggs Trustees
are also Directors for the purposes of Company law. All the above trustees
have held office throughout the year with the exception of David Riggs who
was appointed as a trustee on Gillian
Lunn replaced David Mustardé as
Chair on Manager Lorraine
Barrett Bankers Lloyds
TSB Bank plc 19 Eastgate
Street Gloucester GL1 1NU CCLA Investment Management Limited
COIF Charity Funds 80 Cheapside
London EC2V 6DZ Independent accountants Pitt
Godden & Taylor Brunel House George Street Gloucester GL1 1BZ Page 2 2. STRUCTURE, MANAGEMENT Nature of Governing Document The
Family Haven is a private registered charitable company limited by guarantee,
with no share capital, incorporated on 6th July 2001 governed by
its Each
member undertakes to pay an amount not exceeding £1.00 towards liabilities in
the event of the charity being dissolved. Management The policy and general management of the affairs of the Family Haven are directed by Trustees, one of third of whom retire each year by rotation, but are eligible for re-election. The day-to-day management of The Family Haven is carried out by the manager, Lorraine Barrett. The trustees affirm their maintenance of and commitment to
Child Protection, Health and safety and anti-bullying policies. Details of
the policies enforced are to be found in the on-line Trustee Handbook at
www.thefamilyhaven.com. Recruitment and Appointment of Trustees Trustees are recruited with a view to diversity, sound experience in a related field or professional expertise in a relevant area. Advertisements are placed with an agency who specialise in the identification of suitable candidates. Such candidates are given first-hand experience of the work of the Family Haven, interviewed by two existing Trustees and, if appropriate, are invited to a Trustees’ meeting. Appointment is then conditional on the approval of the Trustees generally. Trustees have fully documented Job Descriptions and these are to be found in the on-line Trustee Handbook at www.thefamilyhaven.com. Governance Risk Policy
Trustees place a high priority on risk management. Risks identified are categorised as follows: · Governance and management risks · Operational risks · Financial risks · External and compliance risks It is the policy of the trustees to review all risks on an
annual basis. The annual review seeks to establish that all risks are
documented and that steps to mitigate such risks are established and
executed. As a result of this process, the trustees are satisfied that
residual risks are minimal. Page 3 3. OBJECTS, AIMS Objects The
Family Haven is established to relieve poverty and distress of persons in the
Gloucester area who by virtue of their social and economic circumstances are
in need; in particular, such persons who are homeless or living in unsuitable
accommodation. The
Family Haven concentrates its activities on vulnerable families with
pre-school children. In
furtherance of this object the Family Haven provides a day centre at 31 Spa
Road, Gloucester. The centre is open from 9.30 am to Aims ·
To empower families to take a greater responsibility for their own
well-being. ·
To broaden possible life experiences. ·
To improve health, including mental health of parents and children. ·
To improve opportunities for pre-school children. ·
To encourage development of new skills for parents and children. ·
To encourage mutual support amongst the families. ·
To improve parenting skills. ·
To enable parents and children to maintain a nutritious diet. Activities and
strategy Each of the aims is addressed by a series of specific
activities, designed to bring out the desired result. Targets are then set by
the management in respect of each activity and are approved by the trustees.
In general, such targets were set for 2007-08 in line with activity
experienced during the previous year. In addition to the core activities undertaken at the day
centre, 4. ACHIEVEMENT The following are the statistics in respect of certain key
activities undertaken:
Figures are broadly in line for the current year as for
the previous year. The most notable feature is that advice sessions have
reduced slightly while the numbers of meals provided has risen. Trustees
consider the activities carried out to be a major contribution to the local
community. Page 4 5. FINANCIAL REVIEW Performance in year The Family Haven achieved a break-even for the year, this
being an excellent result given the known absence of certain funding sources
which contributed to the large surplus in the previous year. Overall income rose by £7k compared with the prior year.
This may be attributed to fees of £12k arising from participation in the
Gloucestershire County Council pilot scheme for nursery provision.
Additionally, good sums were again realised from voluntary donations and
fundraising in the local community where The Family Haven enjoys a reputation
as a provider of valuable services. Expenses increased by £6k or 4%, this being the result of
general inflation partly offset by prolonged staff vacancies in the year.
Overall, Trustees consider costs to be well controlled. In the coming year, the Trustees will seek to obtain
further support from major funders in order to sustain and develop all
activities into the foreseeable future. Reserves Policy It is the policy of the charity
that unrestricted reserves, which have not been designated for a specific use, should be
maintained at a level equivalent to at least six months’ otherwise unfunded
expenditure. The Trustees consider that reserves at this level will ensure
that, ·
in the event of a significant drop in funding they will be able to
continue the Charity’s current activities while consideration is given to
ways in which additional funds may be raised, and that, ·
sufficient funds are available to maintain the charity’s property in
good order. The target level of reserves has been achieved
throughout the year. 6. FUTURE PLANS Targets set for 2008-09 are in line with activity for the
previous year. It is felt that given existing funding, and hence staffing,
levels the capacity is not present to greatly increase the numbers of
families helped. Page 5 7. STATEMENT OF TRUSTEES RESPONSIBILITIES The
Trustees are responsible for preparing the Annual Report and the financial
statements in accordance with applicable law and regulations. The
Trustees are required to prepare financial statements for each financial year
in accordance with United Kingdom Generally Accepted Accounting Practice
(United Kingdom Accounting Standards and applicable law). The financial
statements are required by law to give a true and fair view of the state of
affairs of the charity and of its incoming resources and application of
resources of the charity of that period. In preparing these financial
statements, the Trustees are required to: ·
select suitable accounting policies and then apply
them consistently; ·
make judgements and estimates that are reasonable
and prudent; ·
prepare the
financial statements on the going concern basis unless it is inappropriate to
assume that the charity will continue in business. The
Trustees are responsible for keeping proper accounting records that disclose
with reasonable accuracy at any time the financial position of the charitable
company, and enable them to ensure that the financial statements comply with
the Companies Act 1985. They are also
responsible for safeguarding the assets of the charity and hence for taking
reasonable steps for the prevention and detection of fraud and other
irregularities. 8.
AUTHORISATION FOR ISSUE The
Trustees authorise the issue of the financial statements on the date they are
approved by the board. On
behalf of the Trustees Gillian
Lunn Chair 15 May
2008 |